Assistant Vice President – Project & Design

About Valiram

Valiram is a retail company founded in 1935. The company has expanded to become a global retail industry with 520+ locations in 10 different countries. By 2027, we will be more than doubling our size to 1200, with an expected 5,500+ employees under Valiram Group. Learn more about us at www.valiram.com

Valiram Brands:

• Beauty (Victoria’s Secret, Bath & Body Works, Rituals, Molton Brown)
• Fashion (Michael Kors, Steve Madden, Tory Burch, Chloe, MLB Korea, Giuseppe Zanotti, Charles & Keith, Pedro etc)
• Accessories (Swarovski, Mont Blanc)
• Travel Retail (Hermes, Bvlgari, The Flying Emporium, Coach, Polo Ralph Lauren, Lacoste, Beaute Love, Ion Gizmos, Candy Party, Wear + When, Tumi)
• F&B (Bacha Coffee, Quivo, Godiva, TWG Tea, Laderach, Candy Party)
• Watches (Swiss Watch Gallery, Tudor, Rolex, Cartier, Tissot, Zenith, Bell & Ross, Breitling, Blancpain, Omega)

At the office: Valiram HQ is located 10 minutes to Pavilion and 5 minutes to KLCC. We offer flexibility in working schedules depending on our employee’s lifestyle preferences. Access to our staff only cafe with a view of the city to price friendly food options.

We celebrate diversity with 32 nationalities spread across our team. To embrace this diversity, we celebrate the various festivities all year round such as Hari Raya, Malaysia Day, Chinese New Year, Deepavali and Christmas.

You can engage in various activities monthly including badminton, hiking, running and language class and meet other employees from across our brands and head office. All activities are free of charge!

About the Role

As the Assistant Vice President of Project and Design, you will be responsible in leading and overseeing the planning, design, and execution of retail fit-out projects from conception to completion. You will collaborate with internal teams, external stakeholders, and vendors to ensure that projects are delivered on time, within budget, and to the highest standards of quality and excellence. You will ensure the Project & Design team fulfils its obligation to our brand partners and meets and exceeds required metrics as an extension to our brand partners team. As part of senior management team, you will also portray leadership and strong business acumen to effectively safeguard and promote the best interests of the company.

Key Responsibility Areas:

Project Management

• Lead the end-to-end project management process, including establishing project timelines, budgets, and resource allocation. Monitor project progress, identify risks, and implement strategies to mitigate them.
• Collaborate with estimate and purchase in the up-front set up of projects to ensure cost savings and the best contractor for the job.
• Formulate and develop contract terms with contractors.
• Ensure the implementation and compliance of policies and procedures on projects.
• Attend and participate in meetings with contractors and project members.
• Plan and schedule project timeliness.
• Facilitate the definition of project scope, goals and deliverables.
• Develop full scale project plans.
• Manage project budget and resource allocation.
• Present reports defining project progress, problems and solutions.
• Implement and manage project changes and interventions to achieve project outputs.
• Project evaluation and assessment of results.

Maintenance

• Supervise maintenance issues when they require attention and exceed the capabilities of the operational level to handle effectively.

Project Accounting

• Manage project resource allocation.
• Consolidate expenses that took place for each projects.
• Address and resolves all billing issues.

Effective Communication Throughout The Team 

• Effectively communicate all relevant retail project information to superiors and team.
• Maintain effective working relationship with all suppliers, vendors, contractors and principals to ensure successful project completion.

Supervise The Internal Operations

• Constantly monitor and report progress, problems and solutions.
• Lend expertise to internal teams and task forces.
• Enforce standard policies and procedures.

Technical Understanding

• Provide creative direction and guidance to the design team, ensuring that concepts align with the company’s vision and objectives. Review design proposals, drawings, and specifications to ensure compliance with regulatory requirements and industry standards.
• Understand the implications of different technical choices and is able to guide internal decision to the best solution for the specific situation.

Provide Leadership

• Able to influence and lead.
• Able to delegate.
• Improve staff morale leading to positive and dynamic working attitude and environment.
• Foster a collaborative and high-performance work environment within the project and design team. Provide mentorship, coaching, and professional development opportunities to team members, promoting continuous learning and growth.

Others Duties

• Perform other related functions as instructed or delegated by immediate supervisor or Management from time to time.
• Staff to conduct themselves in a proper and professional manner in compliance with the Code of Business Conduct.

Key Requirements:

• Minimum a Degree in Interior Architecture, Architecture, Interior Design or relevant discipline.
• Possess minimum 15 years of experience in retail fit-out.
• Must have retail fit-out experience in SEA & ANZAC.
• Proven leadership to lead a small team in SEA & ANZAC.
• Proven track record of successfully managing multiple projects simultaneously, from concept to completion.
• Excellent leadership, communication, and interpersonal skills.
• Able to build and maintain good rapport with staff, government bodies and vendors.
• Good interpersonal skills.
• Pleasant personality.
• Proficient in Computer skills and Microsoft Office applications like excel and project.
• Able to adhere to tight deadlines and work under pressure.
• Sound financial awareness and business acumen.
• Strong decision making and problem solving skills.
• Strong understanding of construction means and methods.
• Fluent English and both in written and spoken. Knowledge of other language is added advantage.

Why work for us?

We’re more than just a job; we’re a place where you can develop your skills, collaborate with a fantastic team, and have fun along the way! Here’s why you’ll love working with us:

• Level Up Your Career:
  • Upskill at Your Pace: Our comprehensive online training platform offers courses in communication, leadership, Excel, and more – investing in your growth.
  • Proven Development Track: Last year alone, we conducted 150 trainings and empowered 65% employees to develop their skills and competencies, paving the journey to career growth and advancement.

• Fun & Vibrant Workplace:
  • Engaged & Connected: We host numerous employee engagement activities like V-Club to build connections and a strong sense of community.
  • Celebrate Together: We value cultural traditions and celebrate major national festivals with the whole team!
  • Express Yourself: Enjoy the freedom of a fashionable dress code.

• At our HQ Office you can enjoy:
  • Convenient & Delicious: Enjoy the perk of an in-house cafe serving delicious meals at subsidized prices, so you can fuel your day without breaking the bank.
  • Effortless Travel: Our office is conveniently located within a 10-minute walk from public transportation, making your commute a breeze.
  • Parking Made Easy: Need to drive? No worries! We offer ample parking in nearby locations.

• Rewarding Benefits:
  • Shop Like an Insider: Employees can enjoy staff purchase discounts up to 30% for all the brands we cover, as well as friends & family sale annually.
  • Life Balance & Support: We offer a comprehensive benefits package including Birthday Leave, Hospitalization Leave, Study Leave, Calamity Leave, Compassionate Leave, Maternity/Paternity Leave, and Marriage Leave, to support you throughout life’s stages.