Inventory Control and Accounts Receivable – Assistant Vice President

About Valiram

Valiram is a retail company founded in 1935. The company has expanded to become a global retail industry with 520+ locations in 10 different countries. By 2027, we will be more than doubling our size to 1200, with an expected 5,500+ employees under Valiram Group. Learn more about us at www.valiram.com

Valiram Brands:

• Beauty (Victoria’s Secret, Bath & Body Works, Rituals, Molton Brown)
• Fashion (Michael Kors, Steve Madden, Tory Burch, Chloe, MLB Korea, Giuseppe Zanotti, Charles & Keith, Pedro etc)
• Accessories (Swarovski, Mont Blanc)
• Travel Retail (Hermes, Bvlgari, The Flying Emporium, Coach, Polo Ralph Lauren, Lacoste, Beaute Love, Ion Gizmos, Candy Party, Wear + When, Tumi)
• F&B (Bacha Coffee, Quivo, Godiva, TWG Tea, Laderach, Candy Party)
• Watches (Swiss Watch Gallery, Tudor, Rolex, Cartier, Tissot, Zenith, Bell & Ross, Breitling, Blancpain, Omega)

At the office: Valiram HQ is located 10 minutes to Pavilion and 5 minutes to KLCC. We offer flexibility in working schedules depending on our employee’s lifestyle preferences. Access to our staff only cafe with a view of the city to price friendly food options.

We celebrate diversity with 32 nationalities spread across our team. To embrace this diversity, we celebrate the various festivities all year round such as Hari Raya, Malaysia Day, Chinese New Year, Deepavali and Christmas.

You can engage in various activities monthly including badminton, hiking, running and language class and meet other employees from across our brands and head office. All activities are free of charge!

About the Role

The Assistant Vice President – Inventory Control and Accounts Receivable position is responsible to protect the assets of the Group, namely Inventory and Account Receivable as well as to ensure that set processes are followed.

Key Responsibility Areas:

Inventory Integrity and Reporting

• Responsible for ensuring that inventory records for the Group are accurate at all times.
• Ensure stock adjustments are authorised and actioned within a timely manner. Verify count results submitted by all countries before proceeding with adjustment and to determine, where possible, if variance is caused by system, human error or actual stock loss/theft;
• Play a leading role when inventory integrity issues occur –Investigate and recommend corrective actions;
• Ensure testers and damages are reported and adjusted monthly.
• Identify and analyse inventory integrity issues – recommend and implement corrective actions;

Inventory Loss Prevention,

• Oversee stock take preparation, counts, investigate discrepancies and submit as per timeline;
• Key liaison person with external third party stock counters, in planning and coordination of counts
• Group Stock Take Plan must be proposed and agreed with brand/operation teams;
• Work with the retail team and Area Managers to manage inventory and minimize stock losses (within agreed level of tolerance per brand/product category)
• Ensuring inventory management policy and process compliance by operation, including stock receiving, adjustments and stock transfer.
• To train the Inventory Count Team to ensure team members have good understanding of the whole Inventory Count process and synchronised processes across different countries;
• Conduct random and ad hoc inventory audits;

Inventory Productivity and 3PL

• Collaborate with the logistics coordinator and the relevant operation team to ensure store to store and store to warehouse transfers have been adjusted in the system;
• Collate and deliver open feedback between the retail team and other departments to ensure integration of the inventory management processes and strategy;

Account Receivable (AR) and cash reconciliation

• Lead and manage AR team, ensuring efficient and effective management of all aspects of accounts receivable operations.
• Oversee the end-to-end AR process, including invoicing, billing, and cash application to ensure accuracy and timeliness.
• Monitoring aging reports and daily cash collection on time.
• Adhoc reporting on exceptional such as void sales, bill cancellation and sales return to share with Brand GM and develop action plan.
• Spend time in store and with the retail teams and customers to understand and identify inventory critical issues to ensure alignment with tactics, strategies and solutions across the business;
• Identify opportunities for process automation, system enhancements or workflow improvements to enhance productivity and reduce manual effort.
• Foster strong governance and fraud prevention on retail cashiering.

Key Requirements:

• Bachelor’s degree in accounting, finance, or relevant discipline.
• Progressive experience in inventory management, accounts receivable, or related field, with experience in a leadership or managerial role.
• In-depth knowledge of inventory control principles, accounting principles, and accounts receivable processes.
• Strong analytical skills with the ability to interpret financial data, identify trends, and make data-driven decisions.
• Excellent communication, interpersonal, and leadership skills with the ability to collaborate effectively across departments and strong stakeholders management.

Why work for us?

We’re more than just a job; we’re a place where you can develop your skills, collaborate with a fantastic team, and have fun along the way! Here’s why you’ll love working with us:

• Level Up Your Career:
  • Upskill at Your Pace: Our comprehensive online training platform offers courses in communication, leadership, Excel, and more – investing in your growth.
  • Proven Development Track: Last year alone, we conducted 150 trainings and empowered 65% employees to develop their skills and competencies, paving the journey to career growth and advancement.

• Fun & Vibrant Workplace:
  • Engaged & Connected: We host numerous employee engagement activities like V-Club to build connections and a strong sense of community.
  • Celebrate Together: We value cultural traditions and celebrate major national festivals with the whole team!
  • Express Yourself: Enjoy the freedom of a fashionable dress code.

• At our HQ Office you can enjoy:
  • Convenient & Delicious: Enjoy the perk of an in-house cafe serving delicious meals at subsidized prices, so you can fuel your day without breaking the bank.
  • Effortless Travel: Our office is conveniently located within a 10-minute walk from public transportation, making your commute a breeze.
  • Parking Made Easy: Need to drive? No worries! We offer ample parking in nearby locations.

• Rewarding Benefits:
  • Shop Like an Insider: Employees can enjoy staff purchase discounts up to 30% for all the brands we cover, as well as friends & family sale annually.
  • Life Balance & Support: We offer a comprehensive benefits package including Birthday Leave, Hospitalization Leave, Study Leave, Calamity Leave, Compassionate Leave, Maternity/Paternity Leave, and Marriage Leave, to support you throughout life’s stages.